The tracking system Texas requires
and doesn't give you.
Most states hand operators a track-and-trace platform. Texas hands you the rule and a deadline — and leaves the system to you. TerraVault is that system: reconcile your monthly count, catch what's short, hold what can't be certified, and walk into an inspection with proof.
Texas hands you the rule.
TerraVault hands you the proof.
Every month you weigh the shelf against the books. The hard part isn't the math — it's catching the unit that's short beyond normal drying loss, not signing off on a count you can't stand behind, and being able to prove none of it was touched after the fact.
Demonstration on sample data: a month's physical count of 48 units is reconciled against the inventory ledger. 46 units match within the operator's normal-loss allowance,1 is short beyond it and flagged for audit, and1 cannot be certified and is held rather than guessed. An inspection-ready audit report is assembled with its filing window of Jul 1, 2026, and the result is sealed so any later change is detectable. All figures are produced on-device; nothing is sent.
What it does for you
Catch what a spreadsheet can't
Every unit on the shelf, checked against the books in seconds — and the one that's short beyond normal drying loss is flagged before an inspector finds it.
It won't sign off on a guess
When a unit can't be certified, it's held — not quietly rounded into a clean number. You never file a count you can't stand behind.
Inspection-ready, with the clock
The discrepancy becomes an organized audit report with its filing window already calculated — and a 2-day notice prepared in case it's needed.
Proof it wasn't touched
The whole result is sealed so any later change is detectable. When you hand it over, you can show it's exactly what the count produced.
You have a 24-month clock. The compliance system shouldn't be what slows you down.
Demonstration uses sample data. TerraVault organizes your reconciliation and its deadlines — it is not legal advice and is not a filing with the Department of Public Safety; you complete the audit and any submission. TerraVault is a marketplace surface — vendors and buyers settle directly on agreed terms; TerraVault does not custody, route, or settle funds.